Category Archives: Office Productivity

How to access Calendar, Skydrive, Contacts and Skydrive at Outlook.com

Microsoft just launched its new Outlook.com web mail service which will become the successor to the current Hotmail service. I started using it this morning and the first thing I was looking for is access to my Calendar and common links available in Hotmail such as Skydrive:

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Above shows the present experience when using Hotmail. In Outlook.com, you access these services under a hidden menu:

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In Outlook, hover over the Outlook header and menu option will be displayed. Click it at will reveal access to your People (Contacts), Calendar and Skydrive:

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Click the one you want and it will display

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Quick Tip: How to change the Ruler measurement unit in Word 2013

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In latest version of Microsoft Word, 2013 the default Ruler measurement unit has changed from inches to centimetres. If you prefer inches, here is how you can change it back easily.

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In Word, click File

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Click Options

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Click Advanced and scroll down to Display. Click in the Show measurements in units of”: list box and select inches

Click OK and you should see the classic ruler:

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I personally was having some problems using the centimetre measurement when setting tabs in a document, so I needed to go back to inches.

Bonus tip:

If you don’t see the option to turn on the Ruler, look under the View tab within the Show group.

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How to use Skydrive Pro

Office 2013 includes an enhanced version of Skydrive that integrates with next generation of SharePoint services. Currently, Skydrive is available as a way to bring all your personal files to the cloud, you can also use it to sync data across multiple machines running Windows Vista, Windows 7 and Windows 8. With Skydrive Pro, you can setup your own online cloud storage for your organization and provision it so your employees can also store their files in the cloud and sync it across supported devices.

In this article, we take a quick look at how to setup Skydrive Pro.

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Click File

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Click Account and click Add Services then click Office365 SharePoint

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Sign in using your SharePoint account. You should obtain this information from your System Administrator.

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You will now see a list of services show up in the Account Backstage. You can start saving files to your SharePoint Team Site or you can copy existing files to your Skydrive Pro folder. See the following:

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To save your document, click File > Save As then click the name of the documents folder on your SharePoint site, if not, click Browse.

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Then click Save

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Once your file is saved, you can now access it from your Office 365 account:

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Click Sync and your files will show up in Skydrive library:

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Your files will now be synced and updated.

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You can also work on your documents in Office Web Apps.

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Filed under IT Professional, Office Productivity

How to activate Microsoft Office 2013

If you have installed Office 2013, you will need to activate in order to use all its features and access additional services and functionality. Activating Office 2013 is quick and easy. Lets take a look.

Activate 1

Launch any of the Office 2013 applications. Here I have Microsoft Word 2013 open. Click the File menu.

Activate 2

Click Account

Activate 2

Under Product Information, click Change Product Key

Activate 3

Enter your product key for the edition which came with the suite you bought then click Install.

Activate 4

Click OK, you can start using all of Office 2013.

Activate 5

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How to install Office 2013

Microsoft has released an early preview of the next generation of Office called Office 365 which includes Office 2013 and its desktop applications Word, Excel, Outlook, PowerPoint, Access and Publisher along with other Office family applications. In this article, I want to take a look at installing the suite. I will be using the offline installer for Office Professional Plus 2013. If you are using the Click to Run installer, the experience might be a bit different since it installs the suite in the background over the Internet. Depending on the medium, you might launch the setup for Office 2013 differently.

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For the purposes of this article, I am using the setup executable.

System Requirements

Preliminary system requirements for the Preview include the following: Computer and processor: 1 Ghz or greater x86/x64 Processor with SSE2 instruction set.

  • Memory: 1 GB RAM (32 Bit) /2 GB RAM (64 Bit)
  • Hard disk: 3.5 GB free disk space
  • Operating System: Windows 7 or newer, either 32-bit or 64-bit; Windows 2008R2 or newer with .Net 3.5 or greater. It isn’t possible to install on a PC running Windows XP or Vista. To use with Windows 8 you must be running the Release Preview version or higher. Get the Release Preview.
  • Graphics: Graphics hardware acceleration requires DirectX10 graphics card and 1024 x 576 resolution

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After launching setup, you will be greeted by the Office 2013 setup screen.

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Accept the End User License Agreement and click Continue

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Office 2013 has two types of installation modes, also, your options might be different, you might see Upgrade instead of Install Now if you have a previous version on your machine. If you don’t then click Install Now, this will immediately install Office 2013 and all applications.

If you wish to have control over what gets installed, then click Customize. Lets take a look at the options available.

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The above screenshot displays the install options available, you can choose to not install a particular app or apps. If you are satisfied with these options you can leave them as is.

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The file location tab provides the option of installing Office 2013 in another location rather the local drive. This can be handy if you are running low on disk space. You can use this option to create side by side installations of Microsoft Office. So if you want to keep an older version of Office while running the newer version.

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The User Information provides registration options such as who is licensed to use it along with the organization it belongs to.

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Once you are satisfied with the options selected, click Install Now to start the installation. The time installation will dependent on whether you are upgrading from a previous version, along with processor and memory requirements.

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Once the installation is complete, you should see the following screen. You can click Close and start using Microsoft Office 2013.

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To start using Microsoft Office 2013, go to the Start screen and click any of the Office 2013 applications you want to use. If you are using Windows 7, click Start > All Programs > Microsoft Office.

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Microsoft Office 2010 has RTMed!

Microsoft announced this evening that it has finalized the latest version of its popular desktop productivity suite.

I am very excited to share some great news with you. Earlier today we reached the release-to-manufacturing (RTM) milestone for Office 2010, SharePoint 2010, Visio 2010 and Project 2010!

RTM is the final engineering milestone of a product release and our engineering team has poured their heart and soul into reaching this milestone. It is also an appropriate time to re-emphasize our sincere gratitude to the more than 5,000 organizations and partners who have worked with us on rapid deployment and testing of the products. Since the start of our public beta in November 2009, we’ve had more than 7.5 million people download the beta version – that’s more than 3 times the number of 2007 beta downloads! The feedback that we’ve received from all these programs has shaped the set of products we’re excited about, and that I’m sure will delight our customers.

Learn more here

Pre-order Microsoft Office 2010 here

I have been running the latest beta of Microsoft Office 2010 64 bit and I like the improved user experience. Office 2010 is a lot more than just the desktop apps such as Word and Excel, Microsoft is introducing a wide range of options for users to experience Office in new ways. Office Web Apps will allow users to do basic editing and review documents in the browser with a rich set of capabilities on mobile devices through Office Mobile 2010. There are a few things I don’t like though, such as the in ability to do an in place upgrade from Office 2007 to Office 2010 64 bit. If you have a large collection of Office apps installed, prepare to uninstall them first.

This is minor of course, when you check out the improved Outlook 2010 which embraces the Fluent UI, Conversation threads and much improved performance. I also like the improved menu system and features such as Backstage document preview technology. Office 2010 programs also include direct support for saving files to a Windows Skydrive.  Other apps in the Office family that are now Office Fluent include Visio, SharePoint Designer (formerly FrontPage which is now free), SharePoint Workspace (formerly Groove), InfoPath and Publisher.

Resources:

Checking out Office Word Web App
A look at the new Office 2010

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New Office 2010 build showcases new branding elements

A new build of Office 2010 purported to be beta 1 has leaked to the net, showcasing some major branding improvements such as a new Office logo along with new Office 2010 application icons. The interface themes have been refreshed with a lighter color scheme. Check out the following screenshots:

The most notable changes to the icons are their color schemes, featuring a lighter palette, along with letters from the alphabet for most icons from the Office family, example: A for Access, X for Excel, P for PowerPoint. Its quite different but more self explainable I guess.

The new logo features a universal bright yellow/orange instead of the classic 4 colors Red, Blue, Yellow and Green with accented outer edges. The center of the logo is more stylish removing the four squares found in the previous Office logo.

The Office Template gallery features unique branding with more detailed icons and Office OneNote 2010 features a new welcome screen.

Office 2010 definitely focuses on the user experience, but improved functionality has also been added, the beta adds modifications to backstage preview technology and a new Office Upload feature possibly for integration with Office Web Apps. For corporate deployments of Office 2010, volume license customers can expect to see Microsoft Key Management Service added for activating installations of Office 2010. I personally am hoping to see more integration with Jump List and interactive thumbnail previews. There is so much potential for synergies between Office 2010 and Windows 7.

Resources

A look at the new Office 2010
Office 2010 Technical Preview Screenshots
Office 2010 Team Blog now up

 

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